Global TA Operations Specialist

About Avaya

Businesses are built by the experiences they provide, and every day, millions of those experiences are delivered by Avaya. Organizations trust Avaya to provide innovative solutions for some of their most important ambitions and challenges, giving them the freedom to engage their customers and employees in ways that deliver the greatest business benefits.
Avaya contact center and communications solutions help power immersive, personalized, and unforgettable customer experiences that drive business momentum. With the freedom to choose their journey, there’s no limit to the experiences Avaya customers can create. 
 
The richness of Avaya’s global team diversity is our greatest strength, and we are committed to being a workplace where authenticity and individuality are celebrated, and different perspectives are embraced. Learn more at www.avaya.com.
 

ABOUT THE OPPORTUNITY     

The Global TA Coordinator is responsible for supporting the Talent Acquisition Team with the recruitment process and day-to-day tasks related to TA operations. This includes enabling the recruiting team to effectively meet expectations, shift gears at a moment’s notice, and help build a great organization of talented individuals. The Global TA Coordinator will also be responsible for managing the business immigration requirements. This includes handling immigration queries from the business, candidates, recruiters, hiring managers, and HRBPs.

The main responsibilities of the Global TA Coordinator include:

- Supporting the administration of ATS, mainly towards the Requisitions and Offer approval workflow

- Managing policies and processes

- Providing timely support to recruiters on various day-to-day activities

- TA Vendor Management, including helping with procurement/RFP process, onboarding process, and relationship management

- Assisting with interview scheduling and responding to candidate inquiries to ensure a positive candidate experience

- Coordinating activities for creating management dashboard and reports

- Continuously improving recruitment processes and procedures to streamline operations and enhance the candidate experience

- Establishing and maintaining working relationships with internal stakeholders to assist with recruiting and hiring needs

- Providing support for other TA processes, projects, and business initiatives

- Facilitating candidate travel arrangements for interviews and processing candidate expenses related to travel

- Supporting recruiting-related events as needed

- Provide audit support for recruiting governance and compliance tracking

- The coordinator is also expected to maintain comprehensive records of all immigration documents for each employee and prepare immigration reports and analytics for the stakeholders - The coordinator will also handle visa applications, extensions, and renewals in coordination with our global immigration attorney, Fragomen - Creating job postings and managing Evergreen requisitions in ATS - Working on projects as assigned

Hybrid role - 3 days in Morristown, NJ office.

ABOUT YOU

 What can you bring?

• Bachelor's degree in human resources or business administration, or equivalent with 3-4+ years of experience in Talent Acquisition

• Strong systems knowledge and ability to learn systems & processes quickly.

• SAP SuccessFactors ATS experience (preferred) or other enterprise ATS & CRM platforms is necessary.

• 1-2 years of experience in immigration coordination within the HR function.

• Ability to build rapport and effectively interact with individuals from diverse backgrounds.

• Customer service orientation with a desire to go above and beyond.

• Exceptional detail orientation and organizational skills

• Demonstrable ability to prioritize, multi-task, and manage multiple deadlines.

• Team player, willingness to help where and when needed.

• Ability to learn complex processes quickly and complete with precision.

• Problem solver, able to troubleshoot issues independently or escalate when appropriate.

• Hands-on experience with Microsoft Excel and PowerPoint

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
 

COMPENSATION         

The pay range for this opportunity is from $79,600.00-$107,500+ performance-related bonus + benefits.

This range represents the anticipated low and high end of the salary for this position. This role is also eligible to receive an annual bonus that aligns with individual and company performance. Actual salaries will vary and are based on factors such as a candidate’s qualifications, skills, competencies, and location.

If your expectations fall outside of this range, but you are interested in this position we’d love to hear from you! Humans, not ‘bots’ screen your application, so please still consider applying and take the opportunity to explain your reason for applying in the relevant section on your application and include a cover letter to give us more insight into why you are interested, alongside attaching your up-to-date resume of course. Please also register for email notifications here so that you can be among the first to be informed of any new roles matching your search criteria.

Our Benefits include:

• Well-Being  We provide comprehensive health insurance plans that include medical, dental and vision for you and your family, in many countries. We also provide wellness and employee assistance programs.

• Recharge & Refuel  We work in a dynamic environment, and we recognize the need for you to take a break and recharge. We encourage employees to use our generous time-off policy on a regular basis.

• Continuous Learning Grow your skills with access to on-demand platforms and enhance your diversity lens by participating in a program that fully funds you for a cultural immersion in another country.

• Growth & Development  A feedback loop is important as you grow in your role and career. We schedule frequent check-ins with you and your leaders to help you identify your path to success.

• Giving Back  We recognize Avayans for their time and effort spent impacting causes within their communities. And we host an annual, company-wide Month of Giving
 

Experience

Education

EQUAL OPPORTUNITIES & PRIVACY STATEMENT

Avaya is an Equal Opportunity employer and a U.S. Federal Contractor. Our commitment to equality is a core value of Avaya. All qualified applicants and employees receive equal treatment without consideration for race, religion, sex, age, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other protected characteristic. In general, positions at Avaya require the ability to communicate and use office technology effectively. Physical requirements may vary by assigned work location. This job description is subject to change. Nothing in this job description restricts Avaya’s right to alter the duties and responsibilities of this position at any time for any reason. 

You may review the Avaya Global Privacy Policy, accessible at https://www.avaya.com/en/privacy/policy/ and applicable Privacy Statement relevant to this job posting is accessible at https://www.avaya.com/en/documents/info-applicants.pdf. For Job Postings within European GDPR Countries you can access this document for additional Data Privacy Information: https://www.avaya.com/en/documents/gdpr-info-applicants.pdf